How to Create a Routine as a Professional Organizer When You’re Wearing 20 Hats

If you’re running a professional organizing business, you know the feeling all too well: one minute you’re on a client call, the next you’re managing invoices, ordering supplies, training your team, posting on social media, and answering emails all in the same day. Wearing 20 hats can feel exhausting, but the truth is, creating a routine is possible and it’s essential if you want your business to thrive without burning out.

Here’s how to build a routine that works for you, even when you’re juggling multiple roles.

Creating Routine as a Professional Organizer

1. Prioritize Your Core Responsibilities

When you’re juggling client work, marketing, admin, and team management, it’s easy to get pulled in a hundred directions. Start by identifying your non-negotiable tasks each day. For example:

• Client appointments and project work

• Team check-ins or training sessions

• Admin and bookkeeping tasks

• Marketing and social media posting

  
  

Block out dedicated time for these core responsibilities. This will help you focus on what moves your business forward and prevent small tasks from taking over your day.

2. Use Time Blocks for Different Roles

Time blocking is a game-changer for professional organizers. Assign specific blocks of time to different “hats” you’re wearing:

• Morning: Client work and hands-on organizing

• Midday: Administrative tasks, emails, scheduling

• Afternoon: Marketing, social media, or content creation

• End of day: Team check-ins and planning

This method ensures that each part of your business gets attention without running over into other responsibilities.

3. Automate and Delegate Where You Can

As a professional organizer, your time is valuable and some tasks don’t need your personal touch. Use organizing business tools and systems to streamline repetitive tasks:

• Automate client onboarding and follow-up emails

• Schedule social media posts in advance

• Delegate administrative or supply management tasks to a team member

Even small automation and delegation strategies save hours every week and help you focus on high-impact work.

4. Build Habits That Stick

Routines are only effective if they become habits. Start small:

• Set a morning routine that centers your day (even 15 minutes of planning)

• Use checklists to keep tasks consistent

• Track your wins and review what’s working each week

Over time, these habits will make managing multiple responsibilities feel natural, rather than overwhelming.

5. Be Flexible, Not Perfect

Even with a routine in place, some days will throw you curveballs. Client emergencies, last-minute projects, or personal obligations can disrupt your plan and that’s okay. The goal isn’t perfection; it’s consistency and intentional structure.

Being flexible also means regularly reviewing your routine and adjusting for what’s working and what’s not.

6. Make Time for Yourself

Wearing 20 hats doesn’t mean you should neglect your own energy and well-being. Protect breaks, meals, and downtime. A well-rested, focused professional organizer is far more efficient and effective and your clients notice the difference.

Creating a routine while running a professional organizing business with multiple responsibilities is challenging but entirely possible. By prioritizing tasks, time-blocking your day, automating and delegating, building strong habits, and staying flexible, you can manage all your roles without burning out.

A strong routine allows you to show up as the expert, the team leader, and the business owner your clients and team deserve while keeping your life organized too.

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Jen Martin

From a young age, Jen Martin, always loved organizing. As she grew older and had a family of her own, her love and value of an organized home just continued to grow. With four kids of her own, she knows how important organizational systems are to the foundation and well-being of a family's day-to-day life.​ Jen started Reset Your Nest in 2020 to bring her organizational skills to the rest of Utah. Her team of trained organizers has carefully and lovingly transformed the homes of over 500 homes. Jen has been featured on numerous television shows, podcasts, blogs, and books including Organized Living by Shira Gill, KSL Studio 5, AG Clever, and more.